Torus Group
Workstream Administrator – Liverpool, St Helens & Warrington
Key Responsibilities
- Oversee the control, organization, distribution, and filing of project documentation (contracts, RFIs, submittals, drawings, reports, meeting minutes).
- Ensure timely and organized filing of project documents using Procore construction management software.
- Maintain accurate document version control and revisions.
- Implement document control procedures for stakeholder approvals.
- Manage document distribution between internal teams and stakeholders.
- Keep all parties updated on project information (distributing and tracking RFIs, submittals, and drawings).
- Ensure documentation complies with regulatory requirements, project specifications, and quality standards.
- Conduct audits to ensure consistency and accuracy of records and historical documentation archiving.
- Champion and lead the Procore software system, managing setup, configuration, and user permissions.
- Maintain project templates, workflows, and other tools within Procore.
- Provide onboarding, training, and ongoing support to project teams, subcontractors, and stakeholders on Procore.
- Resolve Procore-related issues and troubleshoot system problems.
- Generate and distribute reports from Procore to enhance project performance.
- Act as the main point of contact for drawings and document control issues.
- Ensure all relevant information is recorded and retained in HMS central document management systems.
- Support project teams in planning stages.
- Compile O&M manuals at site handover.
- Support site teams in identifying value improvement areas.
- Demonstrate commercial awareness to ensure best practice and commercial results.
- Deliver periodic written reports to various audiences (managers, directors).
- Attend meetings, take minutes, and distribute actions to stakeholders.
- Perform other duties consistent with the role.
Skills and Expertise
- Continuing professional development experience.
- Data management skills in Microsoft packages.
- Experience with Power BI.
- Experience in document control and project administration.
- Experience with Procore or similar construction management platforms.
- Experience in a Construction/Maintenance Contracting environment.
- Advanced technical, numerical, and analytical skills.
- Proven organizational skills and attention to detail.
- Experience in writing operational reports for various audiences.
- Full UK or EU driving license.
- Strong Microsoft Office suite experience.