Benefits Coordinator

Key Responsibilities

• Assisting employees with enrolment in benefits programs (health insurance, electric vehicle scheme, cycle to work scheme).
• Answering employee questions and concerns about benefits and informing employees of changes.
• Assisting in marketing and communicating benefits programs (understanding of programs, policies, enrolment, and other requirements).
• Keeping employee benefits records up to date and assisting with payroll to maintain accurate data.
• Ensuring company compliance with laws and regulations relating to salary sacrifice and tax.
• Uploading employee information into vendor databases and updating as necessary.
• Working closely with payroll, finance, and HR teams to ensure seamless integration and accurate processing.
• Supporting the refresh and ongoing management of the employee recognition platform.
• Conducting webinars and training sessions to promote recognition programs and gather feedback.
• Supporting the Benefits Manager in HR project design and implementation.

Skills and Expertise

• Comprehensive understanding of UK benefits, tax implications, compliance, salary sacrifice schemes, and recognition platforms.
• Knowledge of purchase order creation, invoice management, and monthly reconciliation.
• Strategies to enhance employee participation and satisfaction through effective benefits and rewards programs.
• Previous experience managing employee benefits programs and liaising with third-party providers.
• Hands-on experience in system maintenance, testing, and data reconciliation.
• Proven track record of managing purchase orders, processing payments, and conducting reconciliations.
• Experience working collaboratively with payroll, finance, and HR teams.
• Experience contributing to the rollout or refresh of employee benefits programs (data preparation, training, and communication).
• Expertise in HRIS platforms (e.g., SAP HCM), including data entry, reporting, and system testing.
• Competence in Microsoft Excel for data analysis and reconciliation.