The Christie NHS Foundation Trust
Senior R&I Administrator – Manchester
Key Responsibilities
- Supporting the core R&I team by line managing the R&I Administrator
- Reviewing and processing amendments and contracts
- Collating data for performance metrics
- Managing Research Passports
- Assisting management in implementing new SOPs
- Acting as a key point of contact with the core R&I team, study sponsors, clinical research organisations, and research teams
- Providing support to the core R&I Office with the management of research projects, particularly the processing of project amendments and contracts
- Pulling data together for performance metrics
- Management of Research Passports
- Accurate documentation and tracking, with knowledge of GCP, research governance requirements, and Trust Standard Operating Procedures (SOPs)
- Encouraging the sharing of best practice and dissemination of information through regular meetings
- Supporting and supervising workload allocation for R&I Administrators
- Working closely with the Senior Research Management Team to implement new SOPs and working procedures
- Daily Project Management, including facilitating the review and processing of research agreements (clinical trial agreements, confidential disclosure agreements, service-level agreements), liaising with reviewers/legal experts, coordinating and tracking the review and sign-off of contracts, ensuring documentary evidence of project compliance with regulatory requirements, and managing the external R&I mailbox
- Working in collaboration with the R&I Coordinators to review project information on the Local Portfolio Management System (LPMS) and other trust systems
- Supporting the R&I Coordinators in processing new research projects
- Planning workload effectively to ensure objectives are met, working independently without close supervision, and using initiative and judgement
- Working within trust and divisional policies and procedures
- Primary point of contact for the R&I Office for disease teams, service departments, and the wider R&I office
- Ensuring internal and external timelines for processing contracts, amendments, and research passports are adhered to
- Data collection for divisional metrics and reporting of key performance indicators
- Data quality review
- Assisting with the implementation of new systems
- Encouraging the sharing of best practice and disseminating information through regular structured meetings with all administration staff
- Reviewing relevant SOPs, work instructions, and training material to ensure they are up to date and fit for purpose
- Contributing to service improvement initiatives, identifying deficiencies, and implementing new ways of working
- Contributing towards the development and implementation of Trust-wide research strategies, policies, and procedures
- Attending R&I meetings and facility management committees as required
- Organizing and scheduling research meetings, conferences, or in-house training events
- Providing minute-taking for internal and external meetings
- Participating in and delivering Trust-wide education programs and study days, regional and national meetings, and research seminars
- Responsibility for supporting and supervising workload allocation/monitoring across administrative team members, escalating issues as appropriate
- Providing support to senior managers with general Human Resource activities, including recruitment and selection, and line management of administrative team members
- Providing induction support and training to new and existing clinical trials staff
- Responsible for own professional/personal development, working with line manager to develop and fulfil a personal development plan that satisfies the NHS Knowledge and Skills Framework
Skills and Expertise
- Diploma level qualification or equivalent experience
- IT literate with previous experience of administrative work, including electronic management systems
- Good organization and communication skills
- Ability to work well in a team and using own initiative
- Self-motivated, enthusiastic team player, conscientious, hardworking
- Good time management, ability to work to tight and/or unexpected deadlines